Job Description

Job Description

Job Description

AHL HealthCare Group has opened an Intensive Residential Treatment Services (IRTS) facility and is seeking a part-time Administration Assistant to join our team. This program is close to the UMD campus so this would be a great opportunity for students. Administrative Assistants focus on providing support to leadership, coworkers, and residents in various ways with their excellent customer service.

What do we offer?

Our Administrative Assistants enjoy a variety of opportunities, meaningful responsibilities, and considerable potential for professional growth. You will interact with a diverse range of individuals, gain valuable experience, and enhance your skills in the healthcare administration field. We offer a flexible working schedule, paid time off, increased holiday pay, employee development and advancement opportunities, and a variety of insurances to suit your needs.

Hours of Position:

• 10:00am-6:00pm. Part-time, roughly 20 hours a week.

Compensation: $18.00/hour

Qualifications:

Course Work Qualification Set

• High School Diploma, Associates Degree or two years post-secondary education or a total of 15 semester hours AND
• 30 hours of training in the following: recipient rights, recipient-centered ITP, Behavioral terminology, MI, co-occurring, psychotropic meds, functional assessment, community resources, adult vulnerability, and recipient confidentiality

Life Experience Qualification Set (within the last 10 years)

• 3 years personal life experience serious & persistent MI
  • OR
• 3 years personal life experience as primary care giver to adult serious & persistent MI, TBI, SUD, or DD
  • OR
• 2000 hours supervised paid work experience in delivery of adult MI or TBI services
  • OR
• Fluent in non-English language that 20% of recipients belong to
• Receives monthly documented clinical supervision by MHP during first 2000 hours of employment

Essential Duties and Responsibilities:

• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel.
• Retrieves messages from voice mail and forwards to appropriate personnel
• Complete appointment related tasks for recipients including documentation, appointment board, appointment handouts and return follow up.
• Answers the door, welcome on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Compiles staff meeting agenda and prepares current recipient outline for each staff meeting
• Track staff meeting auxiliary paperwork and follow up with staff to obtain in required time frame.
• Organize paper files and track needed recipient documents for DHS tracking.
• Notify and track staff training and follow up with staff who need to complete monthly trainings.
• Create monthly staff schedule draft per Treatment Director instructions.
• Enter monthly receipts and prepare draft of budget for Treatment Director.
• Send weekly recipient billing report to corporate billing officer.
• Complete daily bed update for Minnesota Mental Health Access requirement.
• Send and retrieves faxes and deliver to appropriate personnel.
• Maintains and cleans staff office and Treatment Director offices including emptying trash and clean any other community spaces as needed.
• Maintain list of applications, set up interviews and send weekly reports to Human Resources.
• Scan and file documents for Registered Nurse or other staff as assigned.
• Prepare draft of payroll spreadsheet for Treatment Director.
• Coordinate and update group programming and handout materials as assigned.
• Review weekly group tracking and tally recipient totals. Notify Treatment Director of recipients not meeting standards.

Benefits:

• Health Insurance (Full-Time, 1 Year Waiting Period for Part-Time)
• Dental Insurance
• Vision Insurance
• Supplemental Insurance (Short-Term Disability, Life, Accident, Critical Illness)
• Paid Time Off
• Employee Referral Program
• Performance-Based Wage Increases
• Increased Holiday Pay
• Flexible Scheduling
• Employee Assistance Program

AHL was the recipient of the 2025 MN Best Bronze Assisted Living and Silver Senior Care Services Customer Service!

For more information, visit our website:

AHL HealthCare Group is an equal opportunity employer. Applicants will receive consideration for employment regardless of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance.

Must be able to pass a MN DHS Background Check

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