Job Description

Job DescriptionJob Description Japanese real estate Development / Investment company seeks a Japanese Bilingual Executive Assistant-Newport Beach, California. Job Title: Japanese Bilingual Executive Assistant Location: Newport Beach, California Working Hours - 9am-6pm (原則オフィス勤務/一部ハイブリッド) Saraly Range: $69K-$75K DOE Benefit: Generous PTO package, Top-tier health insurance plan with nationwide coverage Key Responsibilities: ■ President’s Executive Support

• Manage the President’s schedule (meetings, business trips, dinners, etc.)
• Organize and follow up on emails and communications addressed to the President
• Arrange meals, meetings, and transportation
• Coordinate with the Japan headquarters (in both English and Japanese)
• Prepare documents and conduct basic research (e.g., presentation and report support)
• Provide comprehensive secretarial support related to the President’s duties
• Arrange travel (airfare, accommodations, transportation, etc.)
• Offer daily operational and environmental support to ensure the President’s work proceeds smoothly

• Assist with initial expense reimbursements, petty cash, and invoice processing
• Compile vendor invoices and internal vouchers, and liaise with the accounting team
• Organize and manage documents for internal and external submission
• Handle general office administrative tasks (e.g., supply management, mail handling)

• Minimum 3 years of practical experience in executive assistant roles (industry not specified)
• Business-level proficiency in both Japanese and English (reading, writing, and speaking)
• Hands-on experience with Microsoft 365 (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and accuracy in administrative tasks, with a high level of confidentiality
• Excellent communication skills for smooth interaction with internal and external stakeholders
• Ability to multitask effectively while maintaining speed and accuracy
• Must have legal authorization to work in the U.S. (Visa sponsorship not available)

• Experience working at a Japanese company or in a Japan–U.S. business environment
• Basic understanding of accounting and HR-related tasks

• Opportunity to work closely with senior management and be involved in fast-paced business operations
• Environment that allows for broad and deep development of skills as a general affairs and executive assistant
• Flexible and autonomous work style within a small, high-performing team

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