Job Description

Fantastic opportunity with a wonderful company in Dallas.

Our client is seeking a dynamic Executive Assistant to join their growing team.

About the role:

• Manage dynamic calendars for the CEO and COO, scheduling meetings, resolving conflicts, and optimizing for shifting priorities.
• Prepare daily and weekly briefs, meeting agendas and background materials to ensure executives are prepared and focused.
• Coordinate travel arrangements, including itineraries, bookings, and processing expense reports.
• Manage email and LinkedIn inboxes, highlighting urgent items, drafting responses and tracking follow-ups.
• Support logistics for speaking engagements and conference appearances.
• Serve as a liaison for local community relationships and key external contacts.
• Coordinating executive summits, offsites, and company team events.
• Partner with the People team to support employee experience efforts such as weekly announcements and company swag logistics.
• Provide administrative support on special projects and internal initiatives, including documentation, scheduling, and task tracking.
• Act as a reliable, professional representative of the executive office, internally and externally.
• Anticipate the needs of the CEO and COO solving problems before they escalate.
• Maintain confidentiality and exercise discretion.

Experience:

• 2–4+ years of experience in an executive assistant, administrative, or operational support role.
• Demonstrated ability to manage multiple priorities with attention to detail and consistent follow-through.
• Strong written and verbal communication skills with a proactive, professional tone.
• Highly organized and dependable, with a track record of sound judgment and problem-solving.
• Comfortable navigating ambiguity and shifting priorities in a dynamic environment.
• Proficiency with Google Workspace, Slack, Zoom, and similar tools.
• Experience working in a technology company and/or in a high-growth startup environment, highly desirable.
• Familiarity with event planning logistics, including coordinating company offsites or leadership retreats.
• Ability to draft high-quality written communications on behalf of executive leaders.
• Prior experience working in a hybrid or partially remote team structure.

To be considered please apply here or send your resume directly to sarah.free@reed.com or sarah.free@clearforkstaffing.com

If you have any questions at all you can reach me at 817 769 9440.

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