Job Description

Job Title: Litigation Secretary

Location: Phoenix, AZ

Industry: Legal

Pay: $75,000–$90,000 annually (depending on experience)

About Our Client:

Addison Group is partnering with a reputable and collegial law firm to hire a Litigation Secretary. This firm maintains a professional yet relaxed environment and values team members who can operate independently. With a small, tight-knit group of attorneys and a low-turnover culture, this is an excellent opportunity for someone looking to join a supportive team that values clarity, autonomy, and strong communication.

Job Description:

The Litigation Secretary will support a team of civil defense litigation attorneys by preparing legal documents, managing schedules and deadlines, coordinating filings, and assisting with trial preparation. The ideal candidate is proactive, highly organized, and comfortable working both independently and collaboratively in a hybrid setting.

Key Responsibilities:

• Draft, edit, and file legal documents including pleadings, motions, discovery, and correspondence
• Manage e-filing in State and Federal courts, adhering to court rules and deadlines
• Transcribe dictation, handle document formatting, and prepare trial materials
• Coordinate schedules, court dates, meetings, travel, and related logistics
• Maintain organized client files and conduct periodic file reviews for closure or off-site storage
• Serve as a liaison between attorneys, clients, courts, and opposing counsel
• Collaborate with administrative staff across departments to ensure efficiency
• Utilize legal technology platforms such as iManage, InTapp, and Chrome River

Qualifications:

• 3–5 years of experience as a legal secretary, specifically in civil defense litigation
• Proficient with e-filing systems and knowledgeable in court procedures
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel), Adobe, and legal-specific software
• Familiarity with BigHand Now or similar systems (training provided if needed)
• Ability to work independently, manage priorities, and maintain confidentiality
• Typing speed of 70+ WPM preferred

Additional Details:

• Schedule: Monday–Friday, 9:00 AM–5:00 PM (1-hour lunch)
• Hybrid Work: 3 days in office / 2 days remote
• Overtime: Minimal, but may occur occasionally
• Start Date: Targeting start by July 1
• Interview Process: Initial video interview with hiring manager, followed by virtual interviews with attorneys

Perks:

• Friendly, low-drama office with a professional yet casual atmosphere
• Team of 5 attorneys with a recently hired, collaborative senior counsel
• 22 days of PTO to start
• Comprehensive medical, dental, and vision insurance
• Short- and long-term disability insurance
• Life insurance and flexible spending accounts
• 401(k) plan with immediate eligibility and firm-funded pension plan
• Commuter benefits and wellness support programs

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.  

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